AU22 Enrollment Guidelines
Be enrolled for AU22 by August 14
Please follow the AU22 Enrollment Guide (PDF) to determine your correct enrollment level for the Fall. Students are responsible for meeting university deadlines for enrollment (see Add / Drop deadlines below).
We are asking that all students funded by a GRA or Fellowship be properly enrolled for his/her funding type by end of the day on Sunday, August 14. If you cannot enroll by this date, inform Mark Cooper(.73) & Mei Wang(.235) and explain your situation.
All students may make online changes to their schedules through the first Friday of AU22, 8/26. See also the semester add / drop dates below.
Accordions
How to enroll
View course registration instructions
Instructions on how to use the BuckeyeLink system to register for credits. Students are responsible for knowing and observing registration deadlines.
Funded graduate student enrollment levels
Funded students (i.e., GRA or Fellow): A student's status relative to passing the Candidacy Exam and type of funding dictate the minimum number of credits required to activate funding.
Please follow the AU22 Enrollment Guide (pdf) to stay above these minimums.
Minimum credits to activate funding in AU22— n e v e r drop below these credits after the 1st Friday:
- Post-candidacy PhD = 3 credits (see more detail below)
- Pre-candidacy PhD or MS, funded by a GRA = 8 credits
- Pre-candidacy PhD or MS, funded by a Fellowship = 12 credits
If your credits drop below the minimum needed to activate your funding, the fees will revert to you and you will be responsible for the cost of enrollment.
See also the semester add / drop dates below.
Self-funded graduate student enrollment levels
Examples include Distance Learning, GEACE, company-funded, etc.
Self-funded students pursuing a Master's degree or who have not yet passed the Candidacy Exam may enroll as needed; you are not required enroll.*
Self-funded PhD students who have passed the Candidacy Exam ("PCD" status) are required to enroll in a minimum of three graduate credits every AU & SP semester through the term of graduation (self-funded PCD students are not required to enroll in SU term unless graduating).
Fee payment deadlines
- If you are enrolled in AU22 credits on or before Tuesday, August 16, your AU22 fees must be paid by close of business on August 16. Failure to do so will cause a $200 late payment fee to be applied to your account. If you find it impossible to pay by this date, please email Mark Cooper(.73).
- If you enroll on or after August 17, you will have five business days to pay your fees.
- The university offers an installment payment option known as TOPP. The total tuition cost is divided in fourths and paid to the university in four installments during the term. Though no interest is charged, a $30 activation fee is assessed every semester. Learn more about the Tuition Option Payment Plan (TOPP).
* International self-funded students--different visa types may require minimum or maximum levels of enrollment to maintain the visa status. Please consult OSU's Office of International Affairs (OIA) for guidance.
Post-Candidacy enrollment
Three credit rule
After passing Candidacy, the Graduate School requires a PhD student to be enrolled in at least three graduate credits every AU & SP semester through the term of graduation. Three credits of enrollment are required in SU, as well, if funded as a GRA/fellowship or if graduating. So, for MSE & WE post-Candidacy (a.k.a. “PCD”) students, the goal is to enroll in three credits and no more; this is the minimum needed to be full-time in post-candidacy and the max that project funding (GRA/Fellowship) must pay.
Typical enrollment for most of our PCD students
- 1 cr of WE 7895 + 2 of WE 8999
or - 3 cr of MSE 8999
If a post-candidacy student needs to enroll in other credits—for example a class, IA service, Dissertation Overview, etc.—the student should reduce the 8999 credits in order to reach three total credits.
Examples:
- 1 cr MSE 8000 + 2 cr MSE 8999
- 2 cr IA service (6193.01) + 1 cr 8999
- 1 cr WE 7895 + 2 cr graded grad course (0 cr 8999)
- 1 cr MSE 8999 + 2 cr graded grad course
- 1 cr WE 7895 + 3 cr graded grad course *
* Any situation in which a post-candidacy student is enrolling in more than three credits requires prior approval from the student’s advisor (or funding source).
Why—Budgeting for the expenses of post-candidacy students is based on paying for three credits per term. Enrollment at OSU for each credit from 1 to 8 has an increasing cost per credit (see Fee Tables). If a post-candidacy student enrolls in more than the mandated three credits, the funding source is compelled to pay fees for which it may not have budgeted. Unexpected costs may be passed along to the student, so be sure the funding source is willing to pay for additional credits before enrolling.
Add / Drop dates and other important AU22 dates
OSU students are responsible to adhere to the university’s schedule for the adding and dropping of courses.
Please see the University Registrar Important Fees and Dates (PDF)
The key dates to keep in mind are:
August 14—Be properly enrolled for your funding type per the enrollment guide.
- How to enroll using BuckeyeLink: View course registration instructions
-
Need permission to enroll in a course? Complete the Add / Drop graduate course form.
[August 16—Fee payment date for self or company-funded students.]
August 23--First day of AU22
August 26 (1st Friday of AU22)—Last day student may make online enrollment changes in BuckeyeLink.
Add and drop credits on-line through the 1st Friday of a term (8/26).
- After the 1st Friday, DO NOT DROP ANY CREDITS AFTER 8/26, SERIOUSLY!
To request any changes after the 1st Friday, use the Add / Drop graduate course form.
Why?--Students can drop credits after the 1st Friday, but they cannot re-add credits. Thus a student may drop credits, fall below the minimum needed for GRA/fellowship funding turning that funding off, and then be unable to re-add credits to turn funding back on! [Train wreck]
August 27-Sept 2 (4:30 p.m., i.e., through the 2nd Friday)—Changes may still be made to your schedule through the 2nd Friday (9/2). To request these changes, please use the Add / Drop graduate course form.
Mark will forward your request to the Grad School to ask that they make the changes.
Sept 3—Full-term courses added after the 2nd Friday will be assessed a $100 late add fee per course (beginning 9/3). Check with Mark about how to add credits after the 2nd Friday.
Dropping credits (withdrawing from a course)—be sure when dropping credits to not fall below the minimum needed to activate your funding (see enrollment minimums above).
September 16—the 4th Friday of the term (9/16)…
- drops on or before this date will not be reflected on the transcript.
- If dropping a course between the 1st and 4th Fridays (8/27 through 9/16), please request this change using the Add / Drop graduate course form.
Mark will forward your email to the Grad School to ask that they remove you from the course.
September 17 through October 28--Dropping credits after the 4th Friday and on or before 4:30 p.m. on the 10th Friday (9/17-10/28) will cause a “W” to appear as the grade for the course (a "W" does not lower your GPA).
To drop a course during this period, please please request this change using the Add / Drop graduate course form.
October 29-December 7—After the 10th Friday (10/28) a student cannot withdraw from a class.
View the Registrar's complete list of relevant AU22 dates (pdf)
MSE graduate elective courses in AU22
View course offerings for AU22 and SP23 in MSE
MATSCEN 5000-level Grad-level courses
All 5000-level lecture courses may be taken for graduate credit (though be sure to review the MS or PhD degree requirements to confirm how 5000s can apply). Two new 5000 courses are being offered in AU22, if of interest:
5193.02 Ultrafast Laser Materials Processing, 3 cr
- Instructor: Enam Chowdhury
- Offered in-person, M & W 11:30 a.m. - 12:50 p.m., register under Dr. Chowdhury, class number 8517
- Description: [course summary] From 2018 Nobel Prize announcement in Physics, “The inventions being honored this year have revolutionized laser physics. Extremely small objects and incredibly rapid processes are now being seen in a new light. Advanced precision instruments are opening up unexplored areas of research and a multitude of industrial and medical applications.” Lasers are ever expanding in applications in everyday life devices (screens of your cell-phones and other handheld devices are processed with lasers, for example), and also in materials and manufacturing industry and medical device industry and surgery, colorization of metals, surface engineering, Ultrafast lasers are producing capabilities that continuous wave (CW) or micro to nanosecond lasers are not capable of doing. Students are expected to learn some basics of laser, non-linear optics, ultrafast lasers, ultrafast laser materials processing, and hands on experience on how an ultrafast laser works, laser safety and how to characterize it and use it to modify materials.
- Prerequisite: grad standing
5541 Structure and Properties of Amorphous Materials, 3 cr
- Instructor: Jonathan Brown
- Offered in-person, T & Th, 2:00 - 3:20 p.m.
- Description: Covers structure and properties of oxide, metallic, semiconducting, and polymeric glasses emphasizing viscosity, glass transition, structural relaxation, and microstructure. [view syllabus]
- Prerequisite: grad standing
MATSCEN 6000 & 7000-level Grad-level courses
6730, Thermodynamics of Materials, 3 cr--PhD Core
- Thermodynamics of mixtures and phase equilibria relevant to metallurgy and materials science.
- Prereq: Grad standing or permission of instructor.
6735, Corrosion Science and Materials Electrochemistry, 2 cr
- Electrochemistry fundamentals, corrosion thermodynamics and kinetics, experimental approaches, corrosion phenomenology, corrosion control strategies, nonmetallic material degradation, electrochemistry of batteries, fuel cells, and electrodeposition.
- Prereq: Grad standing in MatScEn or permission of instructor.
6740 Practical Scanning Electron Microscopy, 2 cr
- NOTE: This course is graded S/U and thus cannot be used to fulfill graded graduate degree requirements.
- M 12:40-2:30 p.m., meets at CEMAS facility, though the course will have some online aspects.
- This is a practical course designed to introduce students to basic operation techniques of the Scanning Electron Microscope. At the end of the course, students will have an understanding of 1) the capabilities of an SEM, 2) the types of samples compatible with SEM analysis, 3) how to prepare samples for SEM investigation, 4) how to obtain quality images from various types of specimens, and 5) how to overcome some of the issues encountered while analyzing specimens. Students who pass this course will be allowed to book time on Quanta SEM at CEMAS after demonstrating practical understanding of sample loading and vacuum pumping systems. Completion of this course does not count as training on more advanced SEMs and techniques, but will allow future SEM training sessions to focus on proper analysis of the students’ samples, as opposed to basic microscope operation.
- Prereq: none. Student advisor approval required to confirm that SEM techniques are an important component of their planned research project (provide to instructors on first day of class). MSE 6741 / 6715 are NOT prereqs.
6741, Practical Transmission Electron Microscopy Lab, 2 cr
- Transmission Electron Microscopy with emphasis on practical methods.
- T 3:00-5:00 p.m., meets at CEMAS facility, though the course will have some online aspects
- Prereq: Grad standing in MatScEn or WeldEng; or permission of instructor.
6747, Structure and Defects in Materials, 3 cr--PhD Core
- Elements of crystallography, structure and defects in solids.
- Prereq: Grad standing in Chem, Engr, or Physics; or permission of instructor.
6756, Computational Materials Modeling, 2 cr
- Practical computational materials modeling and simulation techniques.
- Prereq: Grad standing in MatScEn or permission of instructor.
WELDENG graduate elective courses in AU22
View course offerings for AU22 and SP23 in WE
All WE grad courses are available in 100% online format for our online Master's students.
7001, Physical Principles in Welding Processes I, 3 cr--Primary Core course
- Study of the application of physical principles in engineering of arc welding processes and equipment.
- Prereq: Grad standing, or permission of instructor.
7012, Resistance Welding Processes, 3 cr
- Addresses the fundamentals, theory, and application of Resistance Welding processes, with emphasis on processes, equipment, materials, and quality control.
- Prereq: 7002 or 4002, and Grad standing; or permission of instructor.
7023, Brazing and Soldering, 3 cr
- Brazing and soldering processes with emphasis on physical and metallurgical principles, materials, design and application considerations.
- Prereq: 7101 or 4101, and 7102 or 4102, and Grad standing; or permission of instructor.
7102, Welding Metallurgy II, 3 cr
- Addresses the welding metallurgy and weldability principles associated with stainless steels, and nickel-base, aluminum-base, and titanium-base alloys. [Students may also register for an optional 1 cr graduate lab course associated with this course, WELDENG 7612, taught in-person, Th 9:00-10:30 a.m.]
- Prereq: 7101 or 4101, and Grad standing; or permission of instructor.
7112, Weldability, 3 cr
- Teaches the basic concepts of weldability and focuses on failure mechanisms in welded construction. Failure phenomena that occur during fabrication, repair, and during service are discussed.
- Prereq: Grad standing, or permission of instructor.
7201, Engineering Analysis for Design and Simulation, 4 cr--Primary Core
- Fundamentals of engineering analysis of heat flow, thermal and residual stresses, and fracture and fatigue with applications to design and simulation in welding and manufacturing.
- Prereq: Grad standing, or permission of instructor.
7240, Fitness for Service, 2 cr
- The interrelationship of design, fabrication, nondestructive evaluation, fracture mechanics, and reliability concepts in establishing the overall fitness-for-purpose of welded structures.
- Prereq: Grad standing, or permission of instructor.
7303, Ultrasonic Testing, 3 cr
- Principles of ultrasonic wave generation, interaction of ultrasonic waves with material structures with emphasis on characterization of material properties, and quantitative ultrasonic evaluation of material discontinuities.
- Prereq: Grad standing, or permission of instructor.
Request to take the Candidacy Exam in AU22
Request to take the Candidacy Exam in AU22--Be sure to review your program's Candidacy Exam prereqs and procedures (found here: Academics | Graduate | under the MSE or WE PhD link).
SU22 Candidacy Exam and AU22 enrollment
- If you have not passed the Candidacy Exam as of Monday, August 22, please enroll for the pre-Candidacy credit amount, per the Enrollment Guide for AU22.
- If you satisfactorily complete the Candidacy Exam at any point during SU22, between 5/10/22 and 8/22/22, you are to enroll in 3 credits in AU22. See the Post-Candidacy Enrollment instructions within the "Enrollment minimums" section above for further details.
Request to take the Dissertation Overview in AU22
By 8:00 a.m. Friday, 8/26--please complete the Dissertation Overview Request form
The Dissertation Overview (DO) is an exercise to aid the student in developing and focusing the Dissertation. The DO is to be held at least six months before graduation.
During the Overview the student gives a public presentation of the state of his/her research. The DO is not an examination, but rather a detailed status report describing the state of the student's research and writing. It allows the Dissertation Committee a chance to review progress and provide the student with feedback and direction. It is for this reason that the DO is not to occur in the term of graduation, but rather at least six months before graduation providing the student sufficient time to act on the committee's input.
The MSE and WE Dissertation Overviews
There are subtle differences between the two programs and their Overviews. These are described in detail at the links below.
- View MSE Dissertation Overview information--MSE students are required to enroll in MATSCEN 8000 in the term in which the Overview will be held. Completing the DO Request form will prompt Mark Cooper to enroll the student in MSE 8000. In other words, the MSE student's enrollment for the term would be 3 credits total: 1 cr MSE 8000 + 2 cr MSE 8999.
- View the WE Dissertation Overview information--Welding Engineering students are not required to enroll in any special credits during the term the Overview is held. However, WE students are to detail for their DO committee the status of the Presentation/Publication requirement. Enrollment for WE students is typically 1 cr WE 7895 + 2 cr 8999; WE does not have an 8000 "course" in which to enroll.
The effective dissemination of research results is an important skill for all students that write a thesis or dissertation. To this end, evidence of having done so in the form of a conference presentation (MS) and/or an article published in a recognized journal (MS or PhD) will be a requirement of the Welding Engineering degrees.
Welding Engineering MS with Thesis and PhD-track students are required to meet a Publication/Presentation Requirement as part of the degree requirements. This requirement is not part of the MS Non-Thesis degree.
Congratulations! You have worked hard for your degree! There are a few items to address, both academic and administrative, in order to secure your degree.
Basic steps in term of graduation:
- Before the term of graduation, request a Graduation Review using the form at the link below.
- Mark Cooper will review your status and, if ready to graduate, provide further details and deadlines needed to receive your degree.
- Student submits an Application to Graduate on GradForms.osu.edu before third Friday of term.
- Student completes the degree requirements (typically the presentation and defense of a research document). There are two sets of deadlines (detailed at the link below):
- Commencement--Deadlines that must be met in order to attend Commencement for that term.
- End-of-Semester (EoS)--If all requirements are met by the last business day of a term the student may receive the degree at or after Commencement in the following term. No enrollment in that following term is required.
View MSE-WE Graduation information
Includes Graduation Review Request form, general deadlines, degree-specific deadlines, Grad School Graduation Calendar, and more.
Misc. information
Need permission to enroll in a course?
If you are unable to enroll in a course due to prerequisite issues, please complete the Add / Drop graduate course form.
Help! There’s a hold on my account!
Did you click through the Financial Responsibility Statement (FRS) to release the hold?
The link for this will be on the right side of your Student Center home page, under either the “Holds” or the “To Do” section. View instructions (pdf)
If the FRS is not the issue, check the "To Do" section of your Student Center account. If this doesn't address the issue, please email Mark Cooper(.73) and include your OSU BuckID number.
Summary
Review the AU22 Enrollment Guide (pdf)
Faculty advisor for guidance on which courses to take.
Mark Cooper for questions about credit levels, deadlines, and general bureaucracy
AU22 Date Summary
Requirement | Deadline |
Enroll in AU22 credits | 8/14 |
Fee payment deadline | 8/16 |
Last business day of SU22 | 8/22 |
AU22 start | 8/23 |
Request Dissertation Overview MSE | WE | 8/26 |
Request graduation review | 9/2 |
Request Candidacy Exam MSE | WE | 9/2 |
Labor Day Holiday | 9/5 |
Apply to Graduate | 9/9 |
4th Friday drop deadline | 9/16 |
Autumn Break | 10/13-14 |
Final AU22 drop deadline (10th Fri) | 10/28 |
Veterans' Day Holiday | 11/11 |
Written exam & Oral portion of exam approved by committee | 11/23 |
Thanksgiving Holiday | 11/23-25 |
Thesis / dissertation approved by committee | 12/2 |
Last day of AU22 classes | 12/7 |
Finals | 12/9-15 |
Commencement | 12/18 |
Christmas Holiday observed | 12/23-26 |
New Year's Holiday observed | 1/2/23 |
End-of-Semester (EoS) deadline | 1/6/23 |
SP23 starts | 1/9/23 |
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