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Candidacy Examination, WE

 

The Candidacy Examination is a comprehensive test of the student's knowledge of the fields of Welding Engineering and areas that are allied with these fields. The examination will be administered under the auspices of the Graduate Studies Committee in conjunction with the student's Advisory Committee and the Graduate School. The Advisory Committee will consist of four graduate faculty members, including the student's advisor.

For more on the Candidacy Exam, please also see Section VII.7.4-7.8 of the Graduate School Handbook.

I Timing

The examination will be given twice each academic year, during the eighth/ninth week of Autumn and Spring terms. The student must complete the Candidacy Exam no later than two terms before graduation.

Qualifying Examination

By the end of the second term of entry into the PhD-track, the student is required to pass a Qualifying Examination. This must occur before proceeding to the Candidacy Examination. [see Qualifying Examination procedures]

Graded Credit Hour Minimum

The Candidacy Examination may be taken no sooner than the term in which 30 graded graduate credit hours are completed. Note that a student may choose to take the Candidacy Exam in the same term in which s/he completes these 30 credits. If so, the student should understand that all content from a course in which s/he is enrolled may be on the Candidacy Exam, even if that content has not yet been covered in the course by the date of the Candidacy Exam.

Notification

The student will notify the WE Graduate Studies Committee Chair no later than 8:00 a.m. on Tuesday of the third week of the term in which they wish to take the Examination. To notify the GSC Chair the student is complete and submit a Request to take the Welding Engineering Ph.D. Candidacy Examination (contact Mark Cooper [.73, 614-292-7280] with questions).

Note: It is not necessary to know the Candidacy Examination Committee members at the time that the Request form is completed.

Component timing

There are four portions of the WE Candidacy Exam. The written portion consists of items 1, 2, & 3. Items 1 & 2 are to take place during the eighth week of the term; item 3 is to occur within two weeks of items 1 & 2; the oral portion is to take place no later than the thirteenth week of the term. Specific dates will be announced by email to students before the start os a term.

  1. Comprehensive major area written exam (four hours) during the eighth week of the term.
  2. Comprehensive minor area written exam (two hours) during the eighth week of the term.
  3. External subject minor exam which is to occur within two weeks of the WE major/minor exams (two hours), no later than the tenth week of the term.
  4. [3 weeks before the oral exam, file Application for Candidacy--see below]
    Oral portion of the Candidacy Exam which is to occur within four weeks of taking the WE comprehensive major/minor written exam (two hours), no later than the thirteenth week of the term.

Candidacy Examination Committee

The student's advisor will chair the oral portion of the Candidacy Examination. In order to serve as chair of the committee, the advisor must hold category P status with the Graduate School. If the student is co-advised, only one advisor may serve on the examination committee.

The advisor is to select three additional faculty members to serve on the committee (they must hold category M or P status). It is understood that the committee members are to be the instructors of the courses from which the examination questions are drawn. It is the advisor's responsibility to confirm the availability and eligibility of these committee members and coordinate a date for the Oral portion of the examination (coordination of the exam date may be delegated to the student).

Committee member names will be required at the time that the Application for Candidacy form is submitted, i.e., at least three weeks before the Oral Examination.

Application for Candidacy

For the oral portion of the Exam, the student is to arrange the date, time, and location with his/her committee members.

  • The oral portion of the Exam is to take place no later than four weeks after the WE Major/Minor written exam.
  • The oral portion must take place during normal university operating hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Thus the exam may begin no later than 3:00 p.m.
  • Submission of the Application for Candidacy is to occur three weeks prior to the oral exam date.

The student is to log in to GradForms.osu.edu (OSU username and password) and create an Application for Candidacy. The time, date, location, and committee membership is to be provided. Upon submission, the Application must then be approved by the advisor and Graduate Studies Committee Chair. 

  • Advisor and GSC Chair approval must occur at least two weeks prior to the oral examination date.
  • The Graduate School is inflexible on this rule.

II Content

The exam will consist of a comprehensive written examination and an oral examination. 

Comprehensive written examinations

The comprehensive written examination will consist of three parts:

  1. a four-hour portion on the student's major area of emphasis in Welding Engineering (i.e., materials, processes, design, plastics and composites joining, or nondestructive evaluation),
  2. a two-hour portion on the student’s minor area of emphasis in Welding Engineering, and
  3. an examination in the area of study outside the Welding Engineering Program. 

Major area

Material covered on the Welding Engineering Major Area examination will come from three WELDENG courses selected by the student. The student will be required to answer 6 of 9 questions. The student must answer at least one question from each course.

Minor area within WE

Material covered on the Welding Engineering Minor Area examination will come from two WELDENG courses selected by the student. The student will be required to answer 4 of 6 questions. The student must answer at least one question from each course.

  • Materials 
  • Design 
  • Plastics and Composites 
  • Nondestructive evaluation 
  • Processes

Students whose major area of emphasis is nondestructive evaluation can alternatively take a minor area examination in an allied area outside of Welding Engineering that covers material from a sequence of at least three courses.  This written examination would be prepared and administered by a faculty member from Welding Engineering in which the courses were taken and requires prior review and approval by the Graduate Studies Committee.

Minor area outside WE

Material covered on the External Minor examination will come from six or more credits of course work taken in a relevant field outside of WELDENG.

  • The student will select the courses on which to be examined.
  • Three questions will be provided from each External Minor course.
  • Out of the total number of External Minor questions provided, the student must answer 4 questions.
  • The student must answer at least one question from each External Minor course.

For example, if the student has taken three External Minor courses in order to reach the six-credit minimum, then the External Minor exam will have three questions from each of the three courses (nine total). The student is to answer one question from each course as well as a fourth from the remaining External Minor questions.

The External Minor examination is to be taken during the same semester as the Welding Engineering Major and Minor Area examinations, within two weeks of these written exams. The content of this examination will be coordinated by the student's advisor and will require approval by the Graduate Studies Committee.

Oral examination

Applicants are to apply for the Candidacy Exam by submitting an Application for Candidacy by way of the Graduate School's online system GradForms.osu.edu. This form must be submitted no less than three weeks prior to the oral examination date (see above).

An oral examination, two hours in duration, will be held within four weeks of taking the WE comprehensive examination and after the external minor area exam. The Candidacy Examination Committee will administer this examination. Typically, the Oral Examination will include questions on the previous written examination that need clarification and on matters related to courses of study in the written comprehensive exam.

No later than three weeks before the oral examination the student is to submit to the Graduate School an Application for Candidacy by way of GradForms.osu.edu. 

III Evaluation of the Examination

Since the Candidacy Examination is a single examination consisting of two portions, the student's Candidacy Examination Committee will base its satisfactory/unsatisfactory evaluation of the student's performance on both the written and oral portions.

Posting results of the exam--Report on Candidacy

At the time of the exam, as specified on the Application for Candidacy, the Report on Candidacy will become available in each committee member's task list on GradForms.osu.edu. Each committee member must log in to GradForms and post his/her decision regarding the exam (approve/deny). The exam is considered incomplete until each committee member has posted a decision.

Satisfactory result

A result of "satisfactory" at the conclusion of the Candidacy Exam is to be reported to the Graduate School by way of GradForms.osu.edu. Each committee member posts his/her decision via the Report on Candidacy.

The student may apply for a Master's non-thesis degree based upon completion of the Candidacy Exam (see section V below).

Unsatisfactory result

A student receiving an "unsatisfactory" result at the conclusion of the Candidacy Exam may be granted, at the discretion of the committee, an opportunity to re-take the exam. The results of the initial Candidacy Exam are noted on the Report on Candidacy submitted via GradForms.osu.edu.

If the student is not granted a second opportunity, as indicated on the Report on Candidacy, the advisor should discuss with the student any options available to the student, such as completion of a Master's degree (with or without thesis).

IV Second Candidacy Exam procedures

If the student is permitted a second opportunity to take the Candidacy Exam, the second exam must take place no later than two semesters before graduation. The student must resubmit a Application for Candidacy on GradForms.osu.edu.

The second exam committee is to have the same members as the first committee. Any changes to the membership must first be approved by the Graduate School by means of a Committee and Examination Petition filed via GradForms.osu.edu no later than three weeks before the second oral examination date.

The Application for Candidacy for the second Candidacy Exam is to be submitted at least three weeks before the second oral exam date. This will permit the advisor and Graduate Studies Chair to approve the second Application and for the Graduate School to assign a Graduate School Faculty Representative. Once the Graduate School Faculty Representative is assigned, the student will be informed via OSU e-mail account (name.##). The student is to provide the representative with a copy of the written examinations and a link to this page at least one week before the exam.

Note: for purposes of the second Candidacy Exam, the faculty members assigned by the GSC to serve as the student's Candidacy Exam Committee are also considered to be the student's Advisory Committee. It is the responsibility of the Advisory Committee to evaluate the written portion of the Candidacy Exam. Thus the student's second Candidacy Exam Committee consists of the Advisory Committee and the Graduate School Faculty Representative (see also Section VII.7.4-7.8 of the Graduate School Handbook).

Content of the second Candidacy Exam

The nature of the second Candidacy Exam is determined by the Candidacy Exam Committee (i.e., the Advisory Committee and the Graduate School Representative). Normally the second exam will include both a written and an oral portion. In cases where the student’s performance on the first written exams were of such a high caliber that the exam committee does not request any re-examination, then only the oral portion needs to be repeated. If this is the case, the advisor should indicate on the Report on Candidacy Examination from the first attempt that a new written exam will not be required for the second attempt. If any portion of the first written exams were not satisfactory, the exam committee must administer a second written exam. A second oral exam will always be required; this is to be a re-examination of the student and should not be a pro forma exercise.

Results of the second Candidacy Exam

If the student receives a "satisfactory" on the second exam the student may continue in the Ph.D. program in pursuit of a degree. The Candidacy Exam Report form is to be submitted to the Graduate School by the advisor. The student may apply to receive a Master's based upon completion of the Candidacy Exam (see section VI below).

If the student receives an "unsatisfactory" result on the second exam the student cannot continue to pursue a Ph.D. at the university. A student is permitted a total of only two opportunities to take the Candidacy Exam while a student at Ohio State.

If the result of the second exam is "unsatisfactory," the advisor is to report this by submitting the Candidacy Exam Report form to the Graduate School. The advisor should discuss with the student any options available, such as completion of a Master's degree (with or without thesis).

V Master's Non-Thesis

Satisfactory completion of the Candidacy Examination is accepted in place of passing the MS non-thesis Master's Examination. To qualify for an MS non-Thesis degree, students must also fulfill all course-related requirements of the degree.

To receive the MS non-thesis while continuing to Ph.D., the student should submit a department Application to Graduate Request in the term following completion of the Candidacy Exam.

VI Enrollment restrictions following Candidacy

Post-Candidacy enrollment restrictions
Following successful completion of the Candidacy Exam, enrollment guidelines change. Full-time enrollment for post-Candidacy students is set at three graduate credits. Post-Candidacy students are to enroll for at least 3 graduate-level credits per semester. Additionally, students are required to enroll every semester following completion of Candidacy through the semester of graduation (more at the link above).