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Dissertation Overview, WE

A Dissertation Overview Committee will be formed for each Ph.D. candidate as early in the research process as possible and should meet with the student on a regular basis. Meetings of the committee with the candidate will provide opportunities to offer suggestions and assess progress. This committee will be available to give the student advice throughout the completion of the dissertation.

While this mentoring process is to be on-going, a public discussion of the student's dissertation progress is to take place as outlined below and evidenced by submission of the Dissertation Overview Report form.

Three forms

Three forms are used as part of the Dissertation Overview. These are provided here for convenience, the DO process is described in detail below.

Request: Form used to request to hold the Dissertation Overview
Please use this form to alert your graduate program of your interest in holding a Dissertation Overview in the coming term.

Announce: Form used to send the Dissertation Overview announcement
Note that this form, when submitted, automatically sends the announcement to all department faculty and Welding Engineering graduate students.

Complete: Form used to generate the Dissertation Overview Report form
A signed Dissertation Overview Report form is required as evidence of completion of this degree requirement. 


Selection of the Overview committee members

Selection of the Dissertation Overview Committee members is the responsibility of the student's advisor. A minimum of three OSU graduate faculty, all category P, will comprise the committee, one of whom is the student's advisor.

  • The student’s WE advisor *
  • At least one WE faculty member
  • One additional OSU Graduate Faculty member, in or out of WE

* If the student is co-advised, the co-advisor is allowed in addition to the aforementioned examination committee. In other words, a student who is co-advised would have four members on the Dissertation Overview and Final Examination Committees.

Timing of the public Overview meeting

At least six months before dissertation defense, the student will make a public presentation of his/her research progress to the Dissertation Overview Committee. This presentation is open to the entire department and should be publicly announced one week before the Overview Committee meets.

Form to request to hold a Dissertation Overview

Announce one week prior
Announcement of the Dissertation Overview--in the form of an e-mail to the WE Graduate Student Distribution List and the MSE-WE Faculty--should include the student's name, dissertation title, brief abstract, the committee members, and the date and location (or video link) of the meeting. Thus the student is to arrange the date, time, and location (or video conference link) for the Dissertation Overview with his/her committee members before submitting the announcement.

Please use the form below to send the announcement one week prior to the Dissertation Overview date.


The Overview is not an examination. It is a public presentation of the student's research results and dissertation development to date. The purpose of the Overview is to provide the student with feedback on the state of the dissertation and input to help the student focus the subject and writing.

There is not a set time limit, but the Overview will probably be less than two hours in length. The Overview is comprised of two general parts, the public presentation of research progress and the committee's feedback on the direction of the dissertation.

  • Publication requirement status--During the Dissertation Overview the student will be asked to outline plans for meeting the PhD publication requirement. This will be a verbal assessment to confirm the student is progressing toward completion of this requirement. The student should be ready to share with the committee draft article titles, co-authors, publishers, timelines for submission, and any other pertinent details. The student should show progress on this requirement since Candidacy. [view Publication requirement]

Dissertation Overview Report form

Submission of the Dissertation Overview Report is a Ph.D. degree requirement in the Welding Engineering graduate program. This form verifies completion of this requirement by the student's Dissertation committee and must be received before a student is considered to have completed his/her degree requirements.

The student is to complete a Dissertation Overview Report generation form. The information provided by the student will be used to generate a Docu-Sign form which will be forwarded by Mark Cooper to the student's Overview committee members for electronic signature. Once all committee member signatures and the GSC Chair signature are received, record of completion will be noted in the student's Department record.


Orig: AU19 curriculum update; 5/2022 added publication oral report

Questions and petitions

Questions? Please contact the Graduate Studies Coordinator, Mark Cooper, with any questions: email, 614-292-7280.

Room reservation
To reserve a conference room in Fontana or EJTC.

To deviate from any of these procedures requires the prior approval of the WE Graduate Studies Committee (GSC). Please submit a petition to the WE GSC Chair outlining any changes required and the rationale behind the petition.

Dissertation Overview Report

To generate a Dissertation Overview Report form that will be circulated to your committee for signatures, please complete the Dissertation Overview Report generation form. Mark will generate and forward the form to your committee for signatures.