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SP19 Enrollment Information

Be enrolled for SP19 by
December 7, 2018

We are asking that all students funded by a GRA or Fellowship be properly enrolled for his/her funding type by Friday, December 7. If you cannot meet this deadline, inform Mark Cooper(.73) and Mei Wang(.235) and explain your situation.

All students may make online changes to their schedules through the first Friday of SP19, 1/11.

Funded student enrollment levels

Funded students (i.e., GRA or Fellow): A student's status relative to passing the Candidacy Exam and type of funding dictate the minimum number of credits required to activate funding. Please refer to this Enrollment Guide (pdf) to keep you above the minimums and how to determine funding type.

Minimum credits to activate funding in SP19— n e v e r  drop below these credits after the 1st Friday:

  • Post-candidacy = 3 credits (see more detail at the bottom of this page)
  • Pre-candidacy / MS GRA = 8 credits (if GRA is not administered by the Grad School)
  • Pre-candidacy / MS Fellowship & Grad School-administered GRA = 12 credits

If your credits drop below the minimum needed to activate your funding, the fees will revert to you and you will be responsible for the cost of enrollment.

See also the semester add / drop dates below.

Self-funded student enrollment levels

Examples include Distance Learning, GEACE, company-funded, etc.

Self-funded students pursuing a Master's degree or who have not yet passed the Candidacy Exam may enroll as needed; you are not required enroll.* PhD students who have passed the Candidacy Exam are required to enroll in a minimum of three graduate credits per term through the term of graduation.

Ref: Enrollment Guide (pdf)

  • If you are enrolled in SP19 credits on or before Monday, December 31, your SP19 fees must be paid by close of business on December 31. Failure to do so will cause a $200 late payment fee to be applied to your account. If this isn’t possible, please email Mark Cooper(.73).
  • If you enroll on or after January 1, 2019, you will have five business days to pay your fees.

* International self-funded students--different visa types may require minimum or maximum levels of enrollment to maintain the visa status. Please consult OSU's Office of International Affairs (OIA) for guidance.


Need permission to enroll in a course?

If you are unable to enroll in a course due to prerequisite issues, please provide Mark Cooper with the following in a single email:

  1. The instructor’s permission to enroll—this can be a forwarded email
  2. Your OSU Student number
  3. Course number
  4. Class number for the specific section of the course in which you wish to be enrolled (be careful to select the class number with the correct “Instruction Mode”, i.e., In-person (meaning on-campus) or Distance Learning (meaning on-line))

Taking the Candidacy Exam in AU18?

If you have not yet passed the Candidacy Exam as of the time you enroll for SP19, please enroll for the pre-Candidacy credit amount (in other words, 18 credits). 

After passing the exam, you must correct your SP19 enrollment to reflect your post-Candidacy status (in other words, reduce total to 3 graduate credits).

Ref: Enrollment Guide (pdf)


MSE & WE graduate elective courses in SP19

MATSCEN

 

S/U graded course (does not count toward graded grad degree requirements)

 

6193.01 Practical Scanning Electron Microscopy, 2 cr (added 10/24/18)

  • On-campus: #9727; no online offering
  • W 10:00-11:50 a.m., meets at CEMAS facility
  • This is a practical course designed to introduce students to basic operation techniques of the Scanning Electron Microscope. At the end of the course, students will have an understanding of 1) the capabilities of an SEM, 2) the types of samples compatible with SEM analysis, 3) how to prepare samples for SEM investigation, 4) how to obtain quality images from various types of specimens, and 5) how to overcome some of the issues encountered while analyzing specimens. Students who pass this course will be allowed to book time on Quanta SEM at CEMAS after demonstrating practical understanding of sample loading and vacuum pumping systems. Completion of this course does not count as training on more advanced SEMs and techniques, but will allow future SEM training sessions to focus on proper analysis of the students’ samples, as opposed to basic microscope operation.
  • None. Student advisor approval required to confirm that SEM techniques are an important component of their planned research project (provide to instructors on first day of class). MSE 6741 / 6715 are NOT prereqs.

 

Non-Core graded grad electives offered in SP19:

 

7193.02 Additive Manufacturing for Biomedical Devices, 3 cr

  • On-campus: #10829, online: #10830
  • Dr. David Dean, Tues-Thurs 3:00-4:20, Biosciences Bldg 668
  • Survey of Additive Manufacturing (AM) patient data acquisition and medical device Computer Aided Design (CAD), medical research and clinical grade AM materials and AM fabrication methods, quality assurance/management systems and regulatory (FDA) approval process. [view syllabus]
  • Prerequisites: Graduate standing in MGEL, MATSCEN, WELDENG, BME, MAE, or ISE, or permission of instructor

7845 Solid Surfaces and Interfaces, 2 cr

  • On-campus: #32931; no online offering
  • Dr. Suliman Dregia, Tues-Thurs 9:10-10:05, Smith 2180
  • Elements of surface and interface science. Thermodynamics, structure, microstructure and kinetics of interfacial phenomena in materials.

7850, Structural Transformations, 2 cr

  • 7 week 1; on-campus: #32932; no online offering
  • Dr. Yunzhi Wang, Mon-Weds 3:00-4:40, Watts 379
  • Structural transformations in materials with emphasis on basic phenomena. Selected topics will be developed based on classical approaches and recent advances.

7855 Electron Diffraction, Imaging and Spectroscopies, 2 cr

  • On-campus: #10831; no online offering
  • Drs. Hwang, McComb, Mills, Weds 12:40-2:30, CEMAS
  • Advanced topics in characterizing materials using transmission electron microscopy. Topics covered include electron diffraction techniques, important imaging modes, and widely used spectroscopy methods.

WELDENG

Non-annual WE grad electives for SP19

7023 Brazing & Soldering, 3 cr

  • On-campus: #33717; online: #33718
  • Dr. Alexander Shapiro, Fri 2:15-5:00, EJTC 111
  • Brazing and soldering processes with emphasis on physical and metallurgical principles, materials, design and application considerations.

7024 High Energy Density Welding Processes, 2 cr

  • On-campus: #34252; online: 34253
  • Dr. Boyd Panton, Thurs 3:00-4:40, EJTC 111
  • Theory and practice of laser, electron beam, and other high energy density welding processes.

7193.02 Additive Manufacturing, 3 cr--WILL NOT be taught in SP19

[10/24/18--This course will not be offered in SP19. Faculty staffing changes have prevented this elective from being offered in Spring semester. The next proposed offering will be AU19.]


Online format (Distance Learning) vs On-campus

Do not enroll in both on-campus and online (DL) credits.

Courses formatted for the two populations (those on Columbus campus and those accessing classes online) are assessed different fees. The fees are triggered based on the "instruction mode" of the course, "in person" or "distance learning". If a student registers for DL and on-campus credits, the student is charged all of the on-campus fees plus the extra DL fees.

Time conflict? If an on-campus student has a time conflict between two courses and would like to use recorded lectures to address the conflict, the student must register for only the on-campus sections. To address the conflict, use a Course Enrollment Permission form (pdf) to register the class with the conflict. Take the signed form to the Grad School or forward a scan of the form to Mark Cooper who will ask the Graduate School to register the course with a time conflict.

Add / Drop dates and other important SP19 dates

OSU students are responsible to adhere to the university’s schedule for the adding and dropping of courses.

Please see the University Registrar Important Fees and Dates

The key dates to keep in mind are:

December 7—Be properly enrolled for your funding type per the enrollment guide.

[December 31—Fee payment date for self or company-funded students.]

January 11 (1st Friday of SP19)—Last day student may make online enrollment changes in BuckeyeLink.
Add and drop credits on-line through the 1st Friday of a term (1/11).

  • After the 1st Friday, DO NOT DROP ANY CREDITS ONLINE, SERIOUSLY! Talk to Mark first.

    Many students, in a well-intentioned desire to adjust their research credits to meet the 18 credit max, drop all 6999 credits after the first Friday thinking that they’ll just re-add the correct number. However, they find they can’t re-add credits without a paper form. This leaves the student in an under-enrolled status and reverts all the fees back to the student [GASP!]

    The Fixer. So, after the first Friday, email Mark with your planned schedule changes (with all permissions and class numbers) and he will ask the Grad School to make the adjustments to your schedule.

January 12-18 (4:30 p.m., i.e., through the 2nd Friday)—A course may be added through the 2nd Friday by sending in a single email to Mark Cooper(.73) the following items:

  • the instructor’s permission,
  • the course number,
  • unique class number, and
  • student's OSU student ID number

Mark will forward your email to the Grad School to ask that they add you to the course.

January 19—Full-term courses added after the 2nd Friday will be assessed a $100 late add fee per course (beginning 1/19). Check with Mark about how to add credits after the 2nd Friday.

Dropping credits (withdrawing from a course)—be sure when dropping credits to not fall below the minimum needed to activate your funding (see above).

February 1—the 4th Friday of the term (2/1)…

  • drops on or before this date will not be reflected on the transcript.
  • If dropping a course between the 1st and 4th Fridays (1/12 through 2/1), please send in a single email to Mark Cooper(.73) the following items:
    • the instructor’s permission to drop,
    • the course number,
    • its unique class number,
    • student's OSU student ID number

Mark will forward your email to the Grad School to ask that they remove you from the course.

February 2 through March 22—Dropping credits after the 4th Friday and on or before 4:30 p.m. on the 10th Friday (2/2 – 3/22) will cause a “W” to appear as the grade for the course (does not have a negative effect on your GPA).

To drop a course during this period, please send in a single email to Mark Cooper(.73) the following items:

  • your advisor’s approval
  • the instructor’s permission to drop,
  • the course number,
  • its unique class number,
  • student's OSU student ID number

March 23-April 22—After the 10th Friday (3/22) a student cannot withdraw from a class.

 

View the Registrar's complete list of relevant SP19 dates (pdf)

Misc.

Help! There’s a hold on my account!

Did you click through the Financial Responsibility Statement to release the hold?

The link for this will be on the right side of your Student Center home page, under either the “Holds” or the “To Do” section. View instructions (pdf)

Watch your campuses!

Probably not a big deal for grad students, but BuckeyeLink/Student Center no longer defaults its searches to Columbus campus courses. Instead, it provides search results for all OSU campuses. Since there are no grad-level MSE or WE courses offered at Lima or Marion, etc. this won’t be a big deal. However, if you take a course in, for example, the Arts & Sciences College, be sure to specify the campus in the “Advanced Search” fields.

Welding Engineering Qualifying Exam (PhD)—during 1st year

WELDENG PhD-track students are required to take the WE Qualifying Examination within the first year of starting the PhD program. The Qualifier has a written and oral portion; the written takes the form of a comprehensive proposal and during the oral portion the student presents and defends this proposal.

The student is to petition his/her advisor to take the Qualifying Exam. The petition is to occur no less than four weeks prior to the proposed examination date. The student must also alert the WE Graduate Studies Coordinator of his/her interest in taking the exam. [more]

MSE and WE 7895 Seminar and Colloquium

A note about the class times for MSE 7895 and WE 7895 in the Spring…

  • WELDENG 7895 will meet Mondays at 3:00 p.m. in ED 111. Occasionally, speakers of interest to both groups of students, WE & MSE, will be scheduled. In such cases the announcement will list the location, probably 264 MQ.
  • MATSCEN 7895 will meet in 264 MQ M - W - F @ 3:00-4:55 p.m.

Speaking schedules are being developed and will be posted on the MSE Department's Events page.


Post-Candidacy enrollment

Three credit rule

After passing Candidacy, the Graduate School requires a student to be enrolled in at least three graduate credits every term through the term of graduation. So, for MSE & WE post-Candidacy (a.k.a. “PCD”) students, the goal is to enroll in three credits; this is the minimum needed to be full-time in post-candidacy and the max that project funding (GRA/Fellowship) must pay.

          Typical: 1 cr of 7895 + 2 of 8999

If a post-candidacy student needs to enroll in some other credits—for example a class, IA service, Dissertation Overview, etc.—the student should reduce the 8999 credits in order to get to three total.

Examples:

  • 1 cr 7895 + 1 cr MSE 8000 + 1 cr 8999
  • 1 cr 7895 + 2 cr IA service (6193.01)
  • 1 cr 7895 + 2 cr graded grad course
  • 1 cr 7895 + 3 cr graded grad course *

* Any situation in which a post-candidacy student is enrolling in more than three credits requires prior approval from the student’s advisor (or funding source).

Why—Budgeting for the expenses of post-candidacy students is based on paying for three credits per term. Enrollment at OSU for each credit from 1 to 8 has an increasing, per credit cost (see Fee Tables). If a post-candidacy student enrolls in more than the mandated three credits the funding source is compelled to pay fees for which it may not have budgeted. Unexpected costs may be passed along to the student, so be sure the funding source is willing to pay for additional credits before enrolling.

MATSCEN 8000, MSE Dissertation Overview

Timing--During the MSE Ph.D. student’s fourth year of study--and at least six months before Dissertation Defense--an MSE Ph.D. student is to provide a Dissertation Overview [more].

Post-Candidacy MSE students giving a Dissertation Overview sometime between 1/7/19 and 5/7/19 must register for MSE 8000. This is a one credit S/U “course”, the sole requirement of which is submission of an MSE Dissertation Overview Report form to Dr. Windl during the term of enrollment. Doing so will allow a grade of S to be posted.

Enrollment in the term of a Dissertation Overview:

          1 cr MSE 7895 + 1 cr MSE 8000 + 1 cr MSE 8999

Tips:

  • Do not sign up if you do not intend to hold your Overview, you don’t want a “U” on your transcript next to Dissertation Overview.
  • Communicate with Dr. Windl if you’re having a hard time meeting deadlines (don’t surprise him and expect good things to happen).
  • DO NOT put this off to the term before or the term of graduation!